Many architectural firms are still using generic project management programs to run things. Instead of adapting the firm's processes and procedures to the program, it is well worth trying a specific architecture project management software. These type of programs not only help successful manage the work, but provide document management and powerful analysis tools to help run things profitably.
If you are piecing together a PM solution from various calendar, spreadsheet, document and email programs, you are working at a less than optimal level. Purpose built architecture project management software seamlessly rolls all these solutions into one easy interface. Plus, it is designed for the architectural practice in mind, so there is little compromise when switching to a new system.
The benefits of using a program dedicated to architectural projects are many. First and foremost is the software does not need to be adapted to the practice. Templates, reports, terminology and such are all architectural related. These programs have been developed by those with an intimate knowledge of the process, which makes using the system relatively simple and intuitive.
The core of any PM system is task and resource management. The familiar interface is easy and intuitive, and entering details like tasks, deliverables, resources, dependencies and time frames is quick to input. Once projects begin the software makes it easy to manage and keep track of resources and milestones. There are a variety of ways to illustrate progress, including Gantt charts and calendars of various durations and layouts. Editing and updating is also easy and automatic alerts can be created when tasks come due or resource needs change.
Another important aspect is resource tracking. With all firm's emphasizing the maximization of resources and billable hours, it is imperative that the PM have quick access to resource allocation. These tools have many different reports that allow quick analysis of an individual's workload. It is also easy to spot where certain tasks need more attention and shift resources accordingly.
All architectural firms must manage a mountain load of documentation. This is where this type of program really shines. Doc workflow is integrated into most systems, not only to store information, but to allow easy collaboration and distribution. Documents can be linked so important information or details such as that found in change orders is not missed. Clients can also be given access to either view or collaborate as appropriate.
Project reviews are an important component of the process, both during projects and after completion. Unfortunately these are often done with incomplete information, so not as effective in optimizing the process as they could be. Architecture project management software allows one to truly analyze and dissect a project in a way that allows managers, staff and senior executives to diagnose issues and institute real change.
Competition today is fierce and unfortunately the most creative firms are not always the most successful. This is often due to less than ideal business processes and the inability to most effectively allocate resources and maintain billability. Architecture project management software takes much of the guesswork out of this process by providing the tools to do things more effectively. If you are not using a comprehensive PM system, you owe it to yourself and your firm to find out more.
If you are piecing together a PM solution from various calendar, spreadsheet, document and email programs, you are working at a less than optimal level. Purpose built architecture project management software seamlessly rolls all these solutions into one easy interface. Plus, it is designed for the architectural practice in mind, so there is little compromise when switching to a new system.
The benefits of using a program dedicated to architectural projects are many. First and foremost is the software does not need to be adapted to the practice. Templates, reports, terminology and such are all architectural related. These programs have been developed by those with an intimate knowledge of the process, which makes using the system relatively simple and intuitive.
The core of any PM system is task and resource management. The familiar interface is easy and intuitive, and entering details like tasks, deliverables, resources, dependencies and time frames is quick to input. Once projects begin the software makes it easy to manage and keep track of resources and milestones. There are a variety of ways to illustrate progress, including Gantt charts and calendars of various durations and layouts. Editing and updating is also easy and automatic alerts can be created when tasks come due or resource needs change.
Another important aspect is resource tracking. With all firm's emphasizing the maximization of resources and billable hours, it is imperative that the PM have quick access to resource allocation. These tools have many different reports that allow quick analysis of an individual's workload. It is also easy to spot where certain tasks need more attention and shift resources accordingly.
All architectural firms must manage a mountain load of documentation. This is where this type of program really shines. Doc workflow is integrated into most systems, not only to store information, but to allow easy collaboration and distribution. Documents can be linked so important information or details such as that found in change orders is not missed. Clients can also be given access to either view or collaborate as appropriate.
Project reviews are an important component of the process, both during projects and after completion. Unfortunately these are often done with incomplete information, so not as effective in optimizing the process as they could be. Architecture project management software allows one to truly analyze and dissect a project in a way that allows managers, staff and senior executives to diagnose issues and institute real change.
Competition today is fierce and unfortunately the most creative firms are not always the most successful. This is often due to less than ideal business processes and the inability to most effectively allocate resources and maintain billability. Architecture project management software takes much of the guesswork out of this process by providing the tools to do things more effectively. If you are not using a comprehensive PM system, you owe it to yourself and your firm to find out more.
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